Author Archives: Amer

Property Software Vs Property Management Company

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Lots of landlords start off with no need for any help at all with their property management. They have a very small portfolio and trick themselves into thinking that they are just as efficient with their hand records as any software or management firm. That is clearly a mistake, but the fact is that when the going gets tough and landlords finally face up to needing help, they often make another error. This one has the potential to cost them a lot of money. They choose property management firms over property management software.

When they start to struggle as their portfolio grows, many landlords panic and throw the whole lot into the hands of a property management firm. This can be a major mistake for a couple of reasons:
 
Of course, first there is the money. Most property management firms charge a substantial block of money every week. The alternative of buying and setting up decent landlord software does involve an initial cost but once that is paid the monthly outgoing is minimal, if anything at all. In contrast, a property management firm will cost a huge block of cash and it will charge increasingly more as your portfolio grows.

Landlord software does not work like that.

It does not care how big your portfolio gets, it just allows you to enter more into the system and does not hit you with a huge bill for the privilege.
Another thing that landlords do not anticipate about property management firms, is the sense of disempowerment they bring with them. Most people go into property in their own business to achieve a sense of being in control of their future and their finances. With a property management firm you lose all of this. They take over the whole thing and you have little say in how they run things. They may claim you will but when it all comes down to it they have their policies. On the other hand, property software dramatically reduces the hours you spend running the show but still allows you to be completely in control and in charge.

Property management software allows you to build your own reputation just with the help of a tool to make things a lot easier. When you hire a property management firm, you are placing your business reputation, the most vital thing of all, in the hand of strangers. Some of them are probably very good but no matter how good they are mistakes are made and it is a very frustrating feeling when those mistakes that harm your business are not even your own.
 
If you are getting to the point where your property portfolio is growing and becoming unwieldy, do not make the knee jerk decision to turn it all over to the property management firms. Not without at least giving property management software a try first. It will help you to reduce your hours and maintain control, so it really is the best of both worlds

Landlord Software Keeps Tenants Happy

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It is an unfortunate fact that landlords are often not terribly popular with their tenants. This is often not the fault of the landlord, it is just that they are the ones collecting rents and deposits and initiating cleaning inspections, making some tenants view them as the interfering authority figure, whether it is fair or not. Many tenants see landlords as focused solely on getting hold of their money with very little care for their needs.

It is for these reasons that the landlord/tenant relationship can sometimes be a little fraught. Tenants want to live in a clean and functioning environment with as little interference as possible, and landlords wish to protect their investment and make sure it is profitable for them. This causes tension and often a stressed out landlord. But there is a way to make the relationship that is so central to property management run more smoothly: landlord software!

This property management tool makes sure that landlords are better organized and more efficient in the running of their property. Sure, they could hire a property management firm to facilitate the relationship between them and their clients but that would mean paying out a substantial dividend every month to another client. That is money the landlord could be putting into their own pocket if they have invested wisely in the correct property management software.
The correct landlord software will enable the landlord to economically control his or her property empire while at the same time remaining in close communication with their tenants. Nothing is more frustrating for the tenant than when they want to speak to the top guy and it takes them three or four lower down people to finally reach them. Not a very clever start to the beginning of a new relationship.

As a landlord you have a responsibility to keep the lines of communication open and with a ratio of ten to one with your tenants in many cases, doing it all manually is a killer for some of us. Good property management software will allow you to do everything more efficiently and, therefore, free time for the vital one on one communication that many tenants demand.

Landlord software will allow you, as a property manager, to keep meticulous, exhaustive records. This fact alone can prevent tenants from trying to argue the point about lack of notice for an inspection or something similar. If they can see that the landlord is completely organised, they will know that that kind of dispute is not going to go their way. This often makes for smoother communications.

Property software definitely makes a landlord’s relationships with their tenants easier. This is because it makes excellent record keeping a snap. The tenants always know exactly where they stand because the landlord remains one hundred percent consistent, thus avoiding confusion. This most certainly gives the landlord the advantage.

Landlord Software Saves You Time and Money

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There are very few landlords with any sort of sizeable portfolio that try to struggle through their day to day business without some form of property management software. The large majority of modern landlords are now fully aware of the kind of benefits that property software can bring to their business and have jumped on board.

For those stubborn few still holding out or those that are relatively new to the game and looking for some advice, let’s take a quick look at the advantages of decent landlord software for the smooth running of your business:

It will Record and Update Your Tenant Reports
We are all aware that having spotless and up to date records of everything pertaining to your tenants is one of the biggest tasks of residential property management. This time consuming task is also one of the most vital and, as a result, takes up loads of time in the average landlord’s week.

Any slacking in this area makes the landlord vulnerable in the event of a dispute with the tenant regarding payment, lease terms or any other conditions of a tenancy. Landlord software will make sure that your records are beyond dispute.

Property management software will also allow you to make up a report when it is time to send a late payment notification, renew a lease, or prepare an eviction notice. Most landlord software contains templates that let you adjust them to your individual needs and save loads of time and effort in the process.

It Can Help With Accounting and Filing Your Annual Tax Returns
Most of us dread tax return time even though we know everything we have done is above board. It is the fear that we have forgotten something that usually causes this anxiety. It is also because, no matter how thorough we have been in keeping our records, the job of putting it all together to fill in the tax return is always a daunting prospect. Property management software will take all the worry out of this time of year for you.

It will allow you to track all your rental income and expenses in real time so when it comes to completing your tax return you are sure to have all the data you need. Excellent record keeping will also ensure that you won’t miss out on any possible tax deduction, which is a hugely important (and beneficial) reason for getting hold of landlord software in the first place. No one likes the idea of giving the taxman more than they are due!

Landlord Software Keeps Track of Your Rental Property Inventory
Keeping an inventory allows you to track your rental properties with ease, and property software can save you so much time in this depatment. You can include information on important property details such as location, square footage, rental information or any type of maintenance issue with your rental properties.

If you own a large number of rental properties, you can also compare the returns of your properties by any number of elements such as monthly rental rate, property values, location and so on.

All landlords that use property software agree that it has made their lives easier and their business more profitable.

Buy to Let Landlords Still Worried

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Despite the fact that we seem to be hearing a lot of good news about the state of the economy, and in fact the state of the property sector specifically, some landlords are still very concerned.

A recent poll conducted by an organization called Direct Line for Business found that nearly a third of landlords are still losing sleep over the current economic situation and many are very worried about their future in the property sector.

Personally, I don’t find this news at all surprising. For a lot of landlords the recent huge upheaval was the first time they experienced how quickly things can crash in the property game. The shock of going from boom to near bust will have had an effect on the confidence of a lot of landlords and rightly so. Hopefully it is this kind of experience that prevents us from repeating the same errors perpetually.

There is a worrying aspect to all this, though, and it is the news that some landlords are cutting corners by cancelling insurance policies. That is a very dangerous practice and, in my mind, is akin to gambling; the odds may be slightly more in your favour than in a casino or bookies but the stakes are very, very high.

One of my rules in this game is to make sure I am fully covered. It is imperative that you keep your insurance up to date. If the worst happens and you are uninsured you stand to lose everything. As harsh as it sounds, my advice is to leave your insurance policies alone and find somewhere else to cut corners.

False Dawn a Frightening Thought for UK Housing Market

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The BBC website has recently published an article on their website that is sure to cause some concern among those of us involved in the UK property sector.
 
After weeks, if not months,  of generally good news about the state of the housing market in the UK, economic forecasting group, The Ernst & Young Item Club, have decided to ruin the party with their prediction that the property market is at least five years from regaining its 2007 peak.

At first glance this does seem like fairly bad news but on further reflection UK landlords, or at least those that have weathered the storm in reasonable shape,  may not be terribly dismayed at this news. Those landlords who are still holding a decent portfolio tend to be of the variety that see property as part of a long term plan, the benefits of which are likely to be reaped sometime in the future, as such a slow return to peak prices is unlikely to affect them too much.

In fact,  the opportunity for picking up additions to their portfolios at a reduced price, for some time to come, may be welcome news for a lot of landlords who are still in a position to invest.

Despite the general feeling of optimism abounding concerning the economy at the moment, my thought is that most of us are just pleased the whole thing did not prove to be as dire as some predicted. I am not sure we are that shocked that we are in for a bit of a wait before we return to peak housing prices.

Things Not looking Good for Bradford and Bingley

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Despite the fact that buy to let landlords are catching up on their repayments according to the Council Of Mortgage Lenders, Bradford and Bingley are still looking in very poor shape.

According to a recent article in The Telegraph, the state owned mortgage lender posted a horrific loss of one hundred and sixty million pounds in just the first six months of this year.

This is the first time that the true extent of the trouble faced by Bradford and Bingley has been known as despite the fact they were obviously floundering they posted a one hundred and thirty million pound profit last year.
This was due to the sale of 197 branches to the Abbey and also the selling off of its 20 bn deposit book. Now it is easy to see why these measures were necessary.

The losses faced by this group are largely no threat to the tax payer because of the fact they will largely be borne by the financial services compensation scheme under terms agreed at its nationalizsation last September.

The fact that the organization has posted bad debt figures of 328 million in the last six months is cause for comment though as you have to ask how such a terrible and one would think irreversible  situation was allowed to occur in a lender that had years of trading experience.

Second Quarter of 2009 Good for Landlords

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The Council of Mortgage Lenders, CML, have released their latest report on the state of play in the property business and it has to be said that things are looking much rosier than many would have predicted.

The report finds, among other things, that the number of landlords behind in their repayments has significantly improved.

Loans in arrears of three months or more fell to 29,400 or 2.49% of all buy-to-let mortgages, down from 35,600 or 3.06% in the previous quarter. As well as that, 21,600 new loans were given out during Q2, up 5% on the previous three months.

Rob  Thomas,  a senior figure at CML had this to say “So long as properties have paying tenants, landlords now have much greater ability to service mortgage payments and we expect arrears to continue to fall as landlords are helped by lower interest rates.”

It is interesting to note that far fewer remortgages were taken out as landlords opted to stick with the lenders variable rate rather than locking themselves in at this stage.

Let’s hope that these exciting figures continue as it appears that landlords who have really felt the tough times with everyone else seem to be making a strong and welcome recovery. As well as being good for the buy to let market it can only be a positive sign for the economy as a whole.

Brokers Want Buy To Let Regulation

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Exact Mortgage Experts claim that it was revealed this week that fifty four percent of brokers believe the FSA should step in to regulate the buy to let market.

It is also being said that figures show a large number of mortgage brokers say that two thirds of their clients, who are buy to let landlords, are amateurs in the property market. It seems many are equating this amateur status with a need for more serious regulation in this sector. It is sensible to assume that those with less experience may require a more hands-on approach and extra guidance.

Alan Cleary, managing director of Exact, has this to say on the issue:

“The ready availability of mortgage finance and credit up until two years ago opened the door for a lot of amateur investors…The lack of regulation meant it was too easy for amateurs without a commercial head on their shoulders to jump on the bandwagon…It was a mistake to assume that because buy to let was viewed as a commercial endeavour, it could be left unregulated. The number of amateurs landlords in the private rented sector with sizeable portfolios now well under water is proof of the fact.”

It seems to me that FSA regulation, so long as it is not too intrusive, may be a good idea for this sector of the market. It should provide guidance and protection for everyone concerned including the landlords themselves.

Landlords Fined for Failing to Obtain HMO Licenses

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Since April 2006, there has been a requirement for landlords to register any properties that are over three stories and house more than four tenants that are not related. At first, this law seems a bit arbitrary but on closer inspection of the way housing tends to work it is obvious that the law is designed to protect the more vulnerable members of our society that are sometimes forced to accept overcrowded and substandard accommodation.

In the past few months, two landlords have failed to obtain the necessary license and have been prosecuted because of it. I fully stand behind this move. There is little point in bringing in new laws if they are toothless because they are never enforced. In these cases the gentlemen involved have both been fined a substantial amount of around ten thousand pounds and, in my opinion, this should serve as a reasonable deterrent.

I applaud the sentiments of the housing minister on this one when he is quoted as saying:

“I am committed to driving up standards across all forms of housing in this City and to make all rented homes safe and decent for tenants…I am determined that landlords comply with the basic requirements of the licence conditions to ensure tenants live in a safe home. We are working closely with landlords in Birmingham to raise standards of their housing but will have no hesitation in enforcing the law and recommending prosecution of landlords who blatantly flout the law.”

Let’s hope that is exactly how it works out!

Reminder Time Running Out on Sale and Rent-Back!

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The NLA has issued a reminder to all landlords involved in sale and rent-back practices that their window of opportunity to register with the FSA is fast running out.

In a timely warning the National Landlord Association have told landlords they must move fast to make sure they are operating in legal manner. The new regulation will pull this previously under-regulated group into line to ensure that all customers are getting a fair deal. Once sale and rent-back becomes a regulated activity, people who use this system will have to prove that they are a fit person to be involved in the business.

Other things will be regulated as well, such as making sure that an agreement that is realistic and fair has been reached regarding how long the owner-cum-tenant may stay in the property. Claims of people being able to stay in their homes for life have been proven to often be wildly exaggerated and have created false expectations in the people entering into the sale and rent-back agreement.

Regulation should bring this form of landlord activity into line and, as I have expressed on this blog before, used properly, this sale and rent back type scheme could be a winner for all concerned. It is good to see the FSA acting quite promptly to drive the rogues out of this area and ensure that things will now be much fairer.